## Welcome to Engine's Product Demo Click below for a step-by-step walkthrough of Engine.com # How RMS Energy saves time and money with Engine RMS Energy keeps power flowing for utilities, industry, and critical infrastructure with **nearly 600 employees—most traveling over 40 weeks a year**. To support their scale and growth, they turned to Engine for a travel solution that could keep up. $87k Saved on stay modifications 4x Less time spent chasing receipts and booking rooms Industry Energy & Utilities Headquarters Little Falls, MN Company size ~600 employees ## About RMS Energy provides electrical testing, maintenance, and engineering services to ensure the reliability and safety of power systems. ## Industry Energy & Utilities ## Headquarters Little Falls, MN ## Company size ~600 employees ## Results at a Glance > "We’re getting better visibility into what’s going on sooner—and that helps us plan for what’s next." — Angie B., RMS Energy ## The problem **Employees booked travel using individual credit cards, receipts were hard to track down, and reconciliation became a bottleneck.** Hotel receipts often went missing or arrived late, forcing the accounting team to chase them down from hotels across the country. Flexibility was critical with crews traveling to job sites nationwide. What RMS needed was a centralized platform that employees could actually use, with built-in controls and better visibility for the back office. ## The solution RMS discovered Engine and decided to do a demo. One feature made an immediate impression: folio access. **Instead of chasing receipts, the accounting team could view them all in one place, streamlining reconciliation and month-end reporting.** The RMS team rolled out Direct Bill to remove expenses from individual cards, and FlexPro gave them the freedom to shorten or extend stays as job conditions changed. RMS saw adoption skyrocket thanks to traveler perks like rewards and an easy-to-use platform. ### With Engine ### Get a full refund for last-minute trip changes RMS jobs don’t always go according to plan—sometimes crews wrap early, sometimes work gets extended. **With FlexPro, they can easily adjust stays without penalties or headaches.** That flexibility has been critical for a workforce that rotates job sites regularly. ### Scaling with Confidence Engine helped RMS move fast without losing control. **“It’s helping track our job costs on a much more timely basis,”** she explained. “We’re getting better visibility into what’s going on sooner—and that helps us plan for what’s next. ### One invoice, zero receipt chasing What sold Angie, a member of the RMS accounting team, on Engine? One word: receipts. “I think for me, when I saw the first folio and the receipt was right there… that was huge,” Angie said. **No more calling hotels. No more tracking down tired employees. Receipts were accessible, accurate, and right where they needed to be.** Engine also helped them shift off credit cards entirely with Direct Bill. Now, billing runs through accounting, and costs are consolidated into one easy-to-approve file per job. Admins can even flag errors before they hit the ledger—a win-win for accuracy and sanity. ### Trip changes or billing hiccups, we got your back Whether adjusting a group stay or resolving a billing hiccup, the RMS team always has a go-to: Engine Support and their dedicated rep, Jennifer. “We’ve called Engine and they’ve always been good at helping us out. The support team has been great.” ## Frequently asked questions 01 How does Engine work? Hotels want to reach business travelers while companies with traveling workforces want the best rates they can get. Our platform brings everyone together to radically simplify trip management and give everyone exactly what they want. By booking with Engine, you and your company will save substantially in both time and money. 02 How is Engine free to use? By providing great value to our hotel partners, we get great rates. That means we can take a small cut of each booking — enough to cover 24/7 Member Support and continually re-invest in new technology — and still offer deals to our members that are up to 60% less than the online public travel sites. That’s why we can keep Engine free to join and use. 03 Which hotel chains can I book on Engine? Our platform currently offers 800,000+ properties worldwide. You'll find just about every hotel in the U.S. on our platform. If you don't see a specific hotel when you search, it's likely because the hotel is fully booked during your dates. In those rare cases, we'll show you nearby comparable properties with availability during your travel dates. 04 How much does it cost my company to join Engine? That’s why Engine is free to join and use — no membership fees, no contracts, no minimum required spend, no catch. 05 What is the cancellation policy? Individual hotel properties set their own cancellation policies, which are clearly displayed during the booking process (you’ll see whether the room is refundable, and the last date you can cancel and receive your money back). After booking, you can find cancellation policy information in the “Important Information” section of your confirmation page.